Techniques for Combining Several PST Files Into One
- Jul 20, 2024
- | 104
Microsoft introduces a few new advances in technology, including Outlook. Microsoft Outlook stores data in PST files, such as emails, contacts, calendars, and tasks. Managing several PST files is a difficult and stressful process for any user. Aside from that, users can have a variety of reasons for continuing forward with this activity. As a result, users want to know how to merge PST files into a single file.
There are many users in a company, and handling all data is difficult for them, so they consolidate all of the PST files into a single file to make the process easier. Here, we'll look at a few methods that can assist users in simply merging their Outlook PST files. Read this essay till the end to have a thorough grasp of the answers to this task.
Several frequent reasons to consolidate PST files into a single file
- Users can save as much effort and time as possible by combining all of their Outlook PST files into one.
- Furthermore, users can protect their data against unintentional loss by consolidating all PST file data into a single PST.
- The performance of MS Outlook is also improved by consolidating many PST files.
- It will be easier for users to organize and discover their emails in a single PST file.
Such typical causes inspire users to merge PST files into a single one. We'll now move on to simpler alternatives for completing this assignment.
Two techniques to merge several Outlook PST files
Organizations save critical data in any PST file, therefore they are always worried about it. We will demonstrate how to merge PST files into a single PST for users who are seeking the same. Users can do this duty in a variety of methods, which we shall discuss one by one in this article. So users can quickly grasp how to execute this operation without encountering any problems.
We will go over two approaches, one of which will be performed with the Outlook software and the other with the aid of an automated solution. This blog also provides step-by-step instructions for combining PST files.
A classic way to merge Outlook PST files
We will do this process in two stages utilizing Outlook's Import/Export capability. To merge PST files manually, users can follow the methods outlined below.
Phase 1: Create a fresh blank PST file.
- Open your system's Microsoft Outlook and choose New Item. Then, go to More Items and pick Outlook Data File.
- Choose where you wish to save the freshly formed PST file. Enter the file name and click the OK button.
Phase 2: Transfer the PST file into the newly created file.
- Launch Microsoft Outlook, go to the File tab, then Open & Export, and finally Import/Export.
- After that, pick the Import from another application or file option and proceed to the Next option.
- Then, click the Next button after selecting the Outlook data file (.pst) in the wizard's Select file type to import section.
- Now, click the Browse option to choose the PST file you wish to import into the newly generated file. Also, choose Do not import duplicates and press the Next button.
- Select the freshly produced PST file, select the Import things into the same folder option, enable the Include subfolders checkbox, and press Finish.
Above, we learned how to merge PST files manually. This approach can only merge two files at a time. If there are numerous files to merge, users must repeat the step-by-step approach. Furthermore, consolidating two PST files into a single one might have an impact on the folder structure.
How can I merge PST files using a third-party tool?
The Softaken PST Merge Software is an effective solution that can easily merge several Outlook PST files with a single click. This program does not alter the folder structure or email integrity when joining two or more files. Furthermore, users can accomplish the merging operation in a few easy stages without any problems.
With its improved and innovative features, the work will be simplified for all users. This program also gives a variety of alternatives for users to merge their Outlook PST files. Users can merge PST files into a single file utilizing this third-party program without having any technical knowledge. The next section describes how it works step by step.
Step by step: combine numerous PST files into a single one.
- Download and run the Softaken PST Merge Tool on your system.
- Tap the Add option to pick the PST files you wish to merge.
- After successfully uploading the PST files, click the Next button.
- Enter the file and store names, and then choose the destination folder to save the generated file. Next, choose to merge PST/OST files, check the boxes for excluding duplicate or deleted data, and press the Next button.
- The PST file combining job will begin in the following wizard.
- After you've finished combining the PST files, tap the OK button. Save the report if you wish to save it for future reference, and then select the Finish option.
These methods allow users to merge numerous PST files with a single click. When combining PST files, this program retains the data's authenticity.
Conclusion
This blog has provided a few techniques for combining several Outlook PST files. Softaken's professional solution is the easiest and most secure way to merge PST files. Users can avoid the obstacles of the manual method by using this program to finish the merging process. Furthermore, users can utilize this program without prior technical understanding. There is also a free demo edition accessible for users to test out the tool's various features and capacities.